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Microsoft Office for Mac/iOS Useful Information

Article ID = 118
Article Title = Microsoft Office for Mac/iOS Useful Information
Article Author(s) = Graham Needham (BH)
Article Created On = 25th February 2014
Article Last Updated = 14th December 2016
Article URL = http://www.macstrategy.com/article.php?118

Article Brief Description:
Useful information about Microsoft Office for Mac 2016, 2011, 2008, 2004 and also the Office 365 subscription service plus Office for iOS mobile devices.

Microsoft Office for Mac/iOS Current Status as of 1st June 2016

MacStrategy presents a run down of the current status of Microsoft Office for Mac OS X and iOS mobile devices (iPad/iPhone). Microsoft now also offers a subscription based Office 365 service that allows you to install the most up-to-date version of Office for Mac that is available. On the 9th July 2015 Microsoft released Office 2016 for Mac for Office 365 subscribers - a full release via perpetual/volume licensing was made available on 22nd September 2015.

Installation, Registration and Compatibility

  • As of 22nd September 2016 Office 365 requires OS X 10.10 Yosemite or later
  • Office 2016 became 64-bit in July 2016 - if you use add-ins check they are 64-bit compatible
  • Office 365 requires internet activation and a Microsoft Account to install
  • Office 2016 requires OS X 10.10 Yosemite or later
  • Office 2011 and 2016 are Intel Mac native apps
  • Office 2011 and 2016 require a serial number and internet activation to install (registration of a Microsoft account is required)
  • NOTE: If you are having problems with activation call Microsoft on 02031 474930 in the UK or (866) 825-4797 in the USA
  • Office 2011 becomes end of life on 10/10/2017 - there will be no more security updates after this date!
  • Office 2008 are Universal Binary apps so will run on Intel and PowerPC Macs
  • Office 2008 does not include VBA (Visual Basic for Applications)
  • Office 2008 and all prior versions simply require a serial number to install (registration is optional)
  • Office 2008 and all prior versions are no longer supported and do not get (security) updates
  • Office v.X and 2004 require Mac OS X and are PowerPC (Rosetta) based apps - they will not run on OS X 10.7 Lion or later
  • Office 2001 are Classic Mac OS apps
NOTE: As of Office 2011 with Microsoft's dramatic lowering of prices at the time, discounted upgrade versions are no longer available/sold.
NOTE: As of July 2014 all prior versions to Skype 6.15 no longer work and are not supported. Skype 6.15 or later requires OS X 10.9 Mavericks or later.

Points To Note About Office 2016

  • Office 2016 is now available as a perpetual/retail license, volume licensing and to Office 365/MSDN subscribers.
  • Office 2016 perpetual/retail license includes 5GB (previously 15GB) of OneDrive storage but no Skype minutes.
  • You must be running OS X 10.10 Yosemite or later.
  • As of July 2016 (Update 15.25.0 or later) Office 2016 became 64-bit - if you use add-ins check they are 64-bit compatible.
  • As of November 2016 (Update 15.28.0 + AutoUpdate 3.8.1 or later) updates can be set to install automatically.
  • It now includes the OneNote for Mac application as standard.
  • It does not support right-to-left languages - as of 16th March 2016 with update 15.20.0 or later Word, Excel and PowerPoint supported Arabic and Hebrew. As of 12th May 2016 with update 15.22.0 or later Outlook supported Arabic and Hebrew.
  • Exchange accounts require Exchange Server 2010 Service Pack 2 or later.
  • We have a separate Frequently Asked Questions (FAQ) article all about Office 2016.

What You Need To Know About Office 365

Office 365 requires regular payment (a subscription) to continue using the software (SaaS - Software As A Service). The subscription licensing is similar to Adobe's Creative Suite in the Cloud. You pay your subscription, you download and install the software, the software works while you pay. If you stop paying/cancel your subscription, the software goes into 'reduced-functionality mode' (you can open/read and print documents but you cannot edit them or create new documents). If a new version comes out while you are subscribing you get the new version at no extra cost. However, unlike the Adobe model there are still perpetual and volume licensing options available for the desktop products, your documents are saved in an open, non-proprietary format, and you can choose to pay yearly/monthly or even from month to month. If you plan to cancel your subscription you should check that the document features you plan to use are going to be supported by third party alternatives. Most Office 365 subscription plans include all the Office 2011/2016 desktop applications for OS X, Office for iOS apps including OneNote, plus 1TB of online cloud storage† space via OneDrive (formerly known as SkyDrive) and a Skype minutes monthly allowance. For home/non-commercial users there is a "Personal" subscription (£5.99 per month - 1 user, 1 PC/Mac, 1 tablet, 1 phone) or a "Home" subscription (£7.99 per month - 5 users, 5 PCs/Macs, 5 tablets, 5 phones). There are a range of plans for businesses/commercial users. Office 365 needs an internet connection at least once every 39 days to "phone home" otherwise the applications will go into reduced functionality mode (view/print documents but not edit/create new documents).
- Over time Microsoft has changed the amount of OneDrive storage offered with Office 365 Personal, Home and University subscriptions. In June 2014 Microsoft bumped Office 365 subscribers from 20GB to 1TB. They then added unlimited storage in October 2014. From early 2016 unlimited storage will be removed and it will be 1TB again. Storage allowances differ for business users based on their type of subscription and level.

How To Setup Office 365 (Office 2011/2016 not installed - home users)

  1. If you don't already have one, create a Microsoft Account
  2. Sign up for the 30 day trial "Home" subscription or the "Personal" subscription
  3. Enter your credit card details (it will not be billed immediately)
  4. Download the software from the link provided (Office 2016 will only be offered if you are running OS X 10.10 Yosemite or later)
  5. Install the software
  6. If you are happy with the software purchase a subscription online from your Microsoft Account or buy a subscription download/license card
  7. Enter the subscription activation code/Office 365 user account into Office 2011/2016 when requested
NOTE: If you are not happy with the software login to your Microsoft Account and cancel the subscription/remove your card details.

How To Setup Office 365 (Office 2011/2016 already installed - home users)

  1. Make sure Office 2011/2016 is up-to-date with the latest software update/service pack installed
  2. If you don't already have one, create a Microsoft Account
  3. Purchase a subscription online from your Microsoft Account or buy a subscription download/license card
  4. Enter the subscription activation code/Office 365 user account into Office 2011/2016 when requested

How To Setup Office 365 (business users)

Go to the Office 365 Business web site, choose a plan, sign up and install your choice of software as required.

Manage your Office 365 Subscription/Account

Go to the Microsoft Account Login page.

Office 2011/2016 Product Keys and Activation

Office 2011/2016 Software Activation

Microsoft's activation scheme does two specific things to try and prevent software piracy:
  1. Multiple installs using a single serial number
  2. Installation on what might appear to the software to be a different computer for example replacing/upgrading the hard disk in your computer is an obvious flag
In either situation the activation system will block the install and you need to contact Microsoft to verify the legitimacy of your ownership of the software. This can be a pain in the butt but in all cases you do not need to repurchase Microsoft Office or purchase the Office 365 subscription. If you have a receipt/invoice and a serial number Microsoft will issue a new serial number/activation code. However, this is where the most problems occur simply because Microsoft support, especially for Mac products, is so poor. Be firm and resolute and make sure you have that proof of ownership before calling.
NOTE: If you are having problems with activation call Microsoft on 02031 474930 in the UK or (866) 825-4797 in the USA

Office 2011/2016 Invalid Product Key

Microsoft routinely invalidates some "product keys" (serial numbers) via software updates/service packs because they may have been leaked/compromised and/or posted on software pirating web sites. If you can prove ownership of the software they will give you a new product key (serial number).
NOTE: If you are having problems with an invalid product key call Microsoft on 02031 474930 in the UK or (866) 825-4797 in the USA

Microsoft Office Options

NOTE: You can buy Office 2011/2016 as perpetual licensed, boxed editions but you won't get proper access to the Office apps for mobile devices including iOS (iPad/iPhone). Boxed editions are "medialess" and do not contain installation media/discs. You get a unique code in the box that allows you to download the software installer via the internet but it is not a subscription.

Office 2016 Options

  • Office 2016 Home & Student available as a single user license but does not include Outlook (RRP £119.99 inc VAT)
  • Office 2016 Home & Business available as a single user license and includes Outlook (RRP £229.99 inc VAT)
  • Office 2016 Volume Licensing minimum 5 licence purchase, includes Skype Business for Mac + has single serial number and does not require activation

Office 2011 Options

  • Office 2011 Home & Student available as a single user license but does not include Outlook (was previously also available as a 3 user "Family Pack")
  • Office 2011 University has one licence but does include Outlook (Full and part time, enrolled university and college students and faculty in accredited institutions. Alumni of these institutions are ineligible)
  • Office 2011 Home & Business available as a single user license and includes Outlook (was previously also available as a single user "dual install" edition)
  • Office 2011 Volume Licensing minimum 5 licence purchase, includes Communicator for Mac and Lync for Mac + has single serial number and does not require activation

Office 365 Subscription Options

  • Office 365 Personal [1 user, non-commercial use, 1 PC/Mac, 1 tablet, 1 phone] (~£59.99 inc VAT per year)
  • Office 365 Home [5 users, non-commercial use, 5 PCs/Macs, 5 tablets, 5 phones] (~£79.99 inc VAT per year)
    {previously called "Home Premium"}
  • Office 365 University [1 user, 2 computers + 2 mobile devices] (~£59.99 inc VAT for four years)
  • Office 365 Business Essentials [up to 300 users, online services only] (from £3.10 ex VAT per month per user)
  • Office 365 Business [up to 300 users] (from £7.00 ex VAT per month per user)
  • Office 365 Business Premium [up to 300 users + corporate networking inc. email, Skype/OneDrive for Business, SharePoint and Yammer] (from £7.80 ex VAT per month per user)
  • Office 365 Enterprise E1 [unlimited users, online services only] (from £5.00 ex VAT per month per user)
  • Office 365 Enterprise ProPlus [unlimited users] (from £10.10 ex VAT per month per user)
  • Office 365 Enterprise E3 [unlimited users + corporate networking inc. email, Skype/OneDrive for Business, SharePoint and Yammer] (from £14.70 ex VAT per month per user)
Office 365 for non-commercial users
Office 365 Education for Students (account provided by the educational institution)
Office 365 University
Compare all Office 365 Business plans

Useful Links

Microsoft Office at Amazon UK/USA

Office 2016 perpetual license, boxed edition

  • Office 2016 Home & Student (1 user, 1 install, no Outlook - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2016 Home & Business (1 user, 1 install, with Outlook - download)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2016 Home & Business (1 user, 1 install, with Outlook - licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA

Office 2011 perpetual license, boxed edition

NOTE: As Microsoft has discontinued boxed, retail product with media included some of the following links may no longer have stock available. All current retail products now included an online redemption code/card which you use to download the software via the internet.
  • Office 2011 Home & Student (1 user - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 Home & Student (1 user)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 Home & Student (Family Pack - 3 user)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 University (1 user)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 Home & Business (1 user, 1 install - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 Home & Business (1 user, 1 install)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 2011 Home & Business (1 user, 2 installs e.g. desktop + laptop)
    Buy it now at Amazon UK Buy it now at Amazon USA

Office 365 subscription

  • Office 365 "Personal" (1 user, non-commercial use - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 365 "Home" (5 users, 5 installs + 5 portable installs, non-commercial use - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • NOTE: This product was previously known as "Home Premium".
  • Office 365 "University" (1 user - 2 installs e.g. desktop+laptop, non-commercial use for 4 years - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA
  • Office 365 "Small Business Premium" (1 business - 5 installs - download/licence key card)
    Buy it now at Amazon UK Buy it now at Amazon USA

Microsoft OS X Application Download Links

Microsoft iOS App Download Links

Office for iOS/iPad

Office for iPad/iPhone/iPod touch requires iOS 7.1 or later
NOTE: One month's access to all three apps via Office 365 is now available as an in-app purchase. Home (1 user/1 device) costs £5.99. Personal (5 users/5 devices) costs £7.99.
NOTE: Microsoft allows iOS devices that have screens smaller than 10.1 inches to edit documents for free so the iPad Pro requires an Office 365 subscription to be able to edit documents (this is not just an iOS restriction - it applies to Android and Windows devices too).

Additional Office 365 Apps

Other Microsoft apps available for iOS/iPad/Apple Watch

Alternatives To Microsoft Office

  • Alternative Office like suites:
    • Apple iWork for OS X
    • All three iWork for OS X applications are free with all new Macintosh computer purchases. The latest iWork applications require OS X 10.9 Mavericks or later.
    • Apple iWork for iOS
    • All three iWork for iOS apps are free with all new iPad, iPhone and iPod touch purchases. The latest iWork apps require iOS 7 or later.
    • NeoOffice 3.4.1 (£7 - OS X 10.6 or later)
    • Apache OpenOffice (OS X 10.7 or later)
    • NeoOffice 2014 (£22.99 - OS X 10.8 or later)
    • LibreOffice (OS X 10.8 or later)
    • NOTE: LibreOffice (v4.1 or later) now supports importing Mac Word 5.1, Write Now 4.0, MacWrite Pro 1.5 and Appleworks 6 word processing documents
  • Alternative spreadsheet software:
    • Numbers (£13.99 inc VAT)
    • NOTE: Numbers supports importing AppleWorks 6 word spreadsheet documents
    • Mariner Calc
    • Mesa

Microsoft Office Personal Data Storage Locations

Office 2016 stores your personal data in ~your home directory~ > Library > Group Containers > UBF8T346G9.Office:
  • Outlook accounts are then in > Outlook > Outlook 15 Profiles > Main Profile (or a different profile name if you have changed it)
  • Startup items in > User Content > Startup
  • Templates e.g. "Normal.dotm" in > User Content > Templates
  • Themes in > User Content > Themes
Office 2011 stores your personal data in:
  • Primary data in ~your home directory~ > Documents > Microsoft User Data
    • Outlook accounts are then in > Office 2011 Identities > Main Identity (or a different identity name if you have changed it)
  • Startup items in Macintosh HD > Applications > Microsoft Office 2011 > Office > Startup
  • Templates e.g. "Normal.dotm" are in ~your home directory~ > Library > Application Support > Microsoft > User Templates
  • ~your home directory~ > Library > Preferences > Microsoft > Office 2011 stores the following data:
    • Custom dictionaries
    • Auto Correct Lists (ACLs)
    • Excel Toolbars
Office 2008 stores your personal data in:
  • Primary data in ~your home directory~ > Documents > Microsoft User Data
    • Entourage accounts are then in > Office 2008 Identities > Main Identity (or a different identity name if you have changed it)
  • Startup items in Macintosh HD > Applications > Microsoft Office 2008 > Office > Startup
  • Templates e.g. "Normal.dotm" are in ~your home directory~ > Library > Application Support > Microsoft > User Templates
  • ~your home directory~ > Library > Preferences > Microsoft > Office 2008 stores the following data:
    • Custom dictionaries
    • Auto Correct Lists (ACLs)
    • Excel Toolbars

Article Keywords: Microsoft Office Mac Macintosh 2001 v.X vX 2004 2008 2011 2016 365 iPad iPhone iPadPro Pro OS X Useful Information Info Installation Registration Compatibility internet activation serial number ID account Alternatives docs document documents links buying purchase purchasing Perpetual Licence Licences licencing License Licenses licensing boxed retail personal single user home corporate small business SME education educational volume sub subscription v7iOS iOS7 v8iOS iOS8 v9iOS iOS9 v10iOS iOS10 iOS 7 8 9 10

This article is © MacStrategy » a trading name of Burning Helix. Apple, the Apple logo, and Mac are trademarks of Apple Inc., registered in the U.S. and other countries. App Store is a service mark of Apple Inc.


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